UCWDC® ASSOCIATE MEMBERSHIP CODE OF CONDUCT
Version 1.0 | Sep. 9, 2018
The United Country Western Dance Council® is an international organization which promotes country western dance by producing festivals and competitions across the world. We host the annual Country Dance World Championships® for couples and line dancers and we advocate country dancing as a social activity for people of all ages and abilities.
This document outlines the Code of Conduct all Associate Members.
The United Country Western Dance Council (UCWDC) has a duty to provide guidance to its members on standards of behaviour and ethical conduct.
Associate Members of the UCWDC are required to conduct themselves at all times in accordance with the current Bylaws, Policies, Procedures and Code of Conduct.
This Code of Conduct represents the UCWDC’s commitment to high standards. It should be regarded as minimum expectations for performance and behaviour by all Associate Members.
Below are some basic standards of conduct to which Associate Members must adhere:
In addition, the UCWDC expects all Associate Members to adhere to the following rules:
A. Compliance with Laws
Associate Members will conduct themselves in accordance with and comply with all applicable laws at all times. The UCWDC reserves the right to exclude any person from the organization or an event for acting in violation of applicable law, or contrary to the UCWDC’s mission, Bylaws and Policies and Procedures, as determined in the UCWDC’s sole discretion.
B. Compliance with the Directives of the Organization
Associate Members will comply with the current directives and by-laws of the UCWDC, as they relate to their position. This includes conflict of interest and information management directives.
C. Conflict of Interest
Associate Members must act in the best interests of the UCWDC and avoid situations where their personal interests or relationships interfere with acting in good faith on behalf of the organization. Members may not engage in activities that conflict with the UCWDC’s mission.
Associate Members must maintain the highest standards of confidentiality regarding information obtained directly or indirectly through their involvement with the UCWDC. This includes information about volunteers, other UCWDC Associate Members, funders, donors, member organizations, partners, and contractors. Associate Members must avoid inadvertent disclosure of confidential information through casual or public discussion, which may be overheard or misinterpreted.
E. Trust and Transparency
Associate Members must be open and transparent in their communications when representing themselves to other members of the General Council and Board of Directors. No Associate Member can misrepresent themselves or has the authority to act on behalf of UCWDC for the purpose of obtaining membership and/or office within without prior written approval from the President of the UCWDC and approval from the UCWDC Executive Council.
F. Use of Materials and Property
Materials and programs developed for the UCWDC are the property of the UCWDC and are not to be used in situations external to the organization without prior written approval from the President of the UCWDC and approval from the UCWDC Executive Council.
G. Drug and Alcohol Abuse
All Associate Members who attend events or represent the UCWDC while under the excessive influence of drugs or alcohol may be disciplined and may have their membership revoked, as determined in the sole discretion of the UCWDC.
Harassment of any kind will not be tolerated and may result in disciplinary measures up to and including criminal charges.
4. NOTIFICATION OF VIOLATION
Associate Members who engage in unacceptable behaviour or whose performance is unsatisfactory, as determined in the discretion of organization, are subject to disciplinary action and/or revocation of their membership.
ALL Associate Members involved in group complaints or violation activities will be reviewed on an individual basis and not as a group.
4.1 Initial Violation
In the event of a violation of the Associate Membership Code of Conduct;
4.1.1 Preliminary Investigation of the Complaint
4.1.2 Investigation and Discovery
4.2 Final Violation
In the event of a second violation of the Associate Membership Code of Conduct is found or an initial violation and investigation shows egregious circumstances found, the Final Violation procedure will be followed.
4.2.1 Preliminary Investigation of the Complaint
All steps outlined in Article 4.1.1 shall be followed.
4.2.2 Investigation and Discovery
5. NOTIFICATION OF APPEAL
In the event of a Verdict for a Complaint, where a penalty has been determined, and notification of the upheld violation has been issued to the guilty party, the Associate Member who had been penalized has the right of appeal.
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